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Codes of Procedures



The Philippine Board of Hematology and Blood Transfusion

Article VIII of the PSHBT constitution stipulates for the formation of an "independent accreditation board ...of Hematology and Blood Transfusion" whose decision is binding, final and unappealable". Designated the Philippine Board of Hematology and Blood Transfusion (PBHBT), it has been tasked to undertake the administration of qualifying examinations for Diplomate in the Medical Hematology.


Functions of the Philippine Board of Hematology and Blood Transfusion

The PBHBT shall have the following functions:

1. Evaluate the qualifications of applicants/candidates for Diplomate in Hematology, as stated in the By-laws, Article II Section 2. This it does in cooperation with the Committee on Credentials and Membership. The Chair of the PBHBT verifies the credentials of these applicants in writing and presents the report to the PBHBT board for approval.

2. Notify all diplomate applicants on final status of application, schedule and venue of examinations, and result of examination.

3. Develop a blue print of the annual written examination and verify this blueprint as to content validity. This blueprint may be revised for every certifying examination so that it may remain relevant to the developments in the field as well as pertinent to the organization's thrust in the field of fellowship training.

4. Formulate using the developed blueprint as a guide, a set of examination questions, which will be reviewed by the board, sitting en banc, as to the content validity and item construction.

5. Develop a minimum pass level for each given set of written/practical exam questions prepared prior to the scheduled examination.

6. Formulate the mechanism for the practical certifying examination, which should include the following:

Venue and date of examination
Members of the examination panel
Conduct of the examination

7. Administer the practical certifying examination, collate the results, and prepare the report for the PSHBT Board.

8. Make final recommendations to the PSHBT Board as to the diplomate status of each examinee.

9. Prepare an annual report of PBHBT's activities for the year in written form, to be submitted to the PBHBT Board, and presented to the membership during the Society's annual convention.

10. It shall meet at least once a year.


Membership of the Philippine Board of Hematology and Blood Transfusion

The Philippine Board of Hematology and Blood Transfusion shall be composed of the following:

A. The President of the Society shall act as Overall Chairman of the Specialty Board.

B. Six fellows divided equally between Adult and Pediatric Hematologists


The members of the PBHBT shall have a tenure of three (3) years on staggered basis. They shall be appointed by the Board of Regents upon the recommendation of the President. Acceptance of the position must be accompanied by a conforme attesting to each member's intention to accept the responsibilities of the position and to participate in all projects and activities of the PBHBT. The functions of each member shall be as follows:

1. Participate in the preparation and review of the written examination blueprint.
2. Prepare examination questions on an assigned portion of the examination blueprint.
3. Review the collated examination questions and contribute to its improvement.
4. Participate in the development of a minimum pass level.
5. Proctor the written examination.
6. Correct the written examination and assist the Chair in making final recommendations for all examinees.
7. Participate in the development of the mechanism for the practical examination.
8. Participate in the conduct of the practical and written exam.
9. Assist the chair in making final decision on the outcome of the examination.

Functions of the Chairman: A Chair shall:

1. Call and preside on all meetings of the PBHBT.
2. Organize the different activities needed for the board to carry on its different functions.
3. Preside on both the written and practical certifying examination.
4. Submit report to the PSHBT Board, the outcome of the certifying examination during the business meeting of the Society's annual convention.
5. Confer diplomates status to successful candidates during the annual convention.

Functions of the Secretary

The Secretary shall:

1. Record and prepare the minutes of all board meetings. Provide copies to the Chair and the members, approval of which will be carried out in the next board meeting.
2. Prepare the list of the candidates for diplomate along with the pertinent records needed for review by the board.

3. Notify qualified applicants on examination dates and venues.
4. Notify all examinees of the result of the certifying examination.
5. Notify all successful examinees on the schedule of their induction into the Society, usually during the annual convention.
6. Assist the Chair in the preparation of the board's annual report.
7. The secretary shall have a tenure of one (1) year.


Candidates for Diplomate in Hematology

Section IV-1 Qualification of Candidates

A candidate who is qualified to apply for diplomate in Hematology are as follows:

a) Certified as medical practitioner in the Republic of the Philippines by passing the licensure given by the Board of Medicine of the Professional Regulations Commission. Completed Residency Training in the Internal Medicine in the Program accredited by the Philippine College of Physicians (PCP) for the Adult Hematologists and Philippine Pediatric Society (PPS) for the Pediatric hematologists.

b) Accredited as Diplomate of the PCP and PPS, having passed the accreditation exam of this specialty society.

c) Completed Fellowship Training in a program accredited by the PSHBT in a training institution in the Republic of the Philippines.

d) In the case that the applicant has completed fellowship training in an overseas institution, said institution should be duly accredited one by the Society of Medical/Clinical Hematology in the country concerned. Documents from this institution should be verified by the Secretary of the PBHBT as to their authenticity and compatibility with our own training requirements. The result will be presented to the PBHBT Board where a final decision on acceptance will be made by a consensus decision.

Section IV-2 Documents required for Acceptance

The prospective candidates who intends to apply for the diplomate certifying examinations shall submit the following documents:

a) Letter of application addressed to the Chair of the PBHBT.

b) Copy of the latest updated PRC ID.

c) Certificate of completion of residency training program in Internal Medicine for Adult Hematology and Pediatrics in Pediatric Hematology.

d) Certificate of Diplomate of the Philippine College of Physicians or Philippine Pediatric Society
e) Certificate of completion of fellowship in Hematology from an accredited institution in the Philippines or overseas. In the case of overseas institutions, a contact person and phone number should be provided for easy verification.

f) Two (2) letters of recommendations, at least one coming from the Section Head of the Institution in which the program was completed one from a fellow of PSHBT.

g) A completed application form

h) Signed Waiver

i) Processing Fee

Only applicants with complete set of requirements and submitted on or before the last day set by the PBHBT will be entertained by the PBHBT board and acted upon. The PBHBT secretary, through both phone and mail, shall then be notify candidates whose applications have been accepted.

Section IV-3 Failure to Take the Examination after an Accepted Application

In the event that a qualified candidate fails to take the scheduled examination, he/she will be required to re-submit an application should he/she intend to take the exam the following year. Repayment of the processing fee shall be considered by the board and may be waived based on the following:

a) Reason/s behind the failure to take the examination are deemed valid and reasonable by the board.
b) Applicant intends to take the exam the year following his failure to do so.


Qualifying Examinations

Section V-1 The Written Certifying Examination

Objective: To evaluate the fund of medical knowledge that an applicant has with regards to the principles that surround the practice of Hematology and Transfusion Medicine.

Schedule: Traditionally the written / practical examination has been scheduled during the month of March.

Type of Questions: Multiple Choice. All questions shall conform to the rules of proper test construction. Only members of the PBHBT shall be allowed to participate in the formation of the written examination questions. Each member will be allowed to develop new questions for the exam or to use previous questions preserved in a pool of examination questions, should one already exist.

Number of Questions: A total of 120 questions will be prepared. The distribution of examination questions among the sub-topics of Hematology shall conform to the exam blueprint set by the board for that particular year.

Related activities: In order that the written examination will be completed, the board shall undertake the following activities:

Workshop I: Development of the examination blueprint and verification of the blueprint as valid by the board sitting en banc.

Workshop II: The basics of test construction, assignment of selected topics to members of the PBHBT, preparation test questions.

Workshop III: Critical review of all examination questions, finalization of the exam, and development of the minimum pass level for that particular examination.

Official Reference for Written Examination Questions: The Official textbook source for the written examination questions shall be Williams for Adult Hematology and Oski & Nathan for Pediatric Hematology (latest edition).

Security of the Examination Questions and Examination Key: The finalized written Examination shall be printed only at the PSHBT Secretariat. The printed copies, answer sheets and examination answer key shall then be entrusted to the care of the PBHBT Chair (or in case of incapacity, the Assistant Chair) who will be responsible for bringing these on the scheduled day of examination.

Insurance of Anonymity: To ensure that the identity of each examinee will be hidden from those who will correct the answer sheets, the board shall prepare a set of codes for the exam. These codes will be placed in blank envelopes, which will then be randomly selected by each examinee. The examinee then memorizes the code found inside the envelope, signs his name on the space provided together with each code, seal this back in the envelope, then sign his name over the sealed flap of the envelope. These envelopes shall only be opened when the board has made a final decision on the result of the exam.

The Minimum Pass Level: The MPL of the exam shall be set by the board, sitting en banc, using any one of the different methods prescribed in manuals of test construction and adopted by the board for this particular purpose. Each MPL will be unique for each examination set developed. Once set and decided, the MPL may not be revised unless by the entire board sitting en banc and unanimously deciding to do so. At no time will be MPL be revised once the examination has been completed.

Conduct of the Examination: The written exam will be conducted in an appropriate venue selected by the PBHBT. Total examination time will be to two (2) hours (allowing at least one (1) min/questions). The only identifying mark on the examinee's answer sheet should be the examinee's numerical code. The questionnaire may be used as scratch. The answer sheet, the question sheet, and all other scratch papers will be submitted at the end of the exam.

Checking the Examination Papers: The examination paper shall be corrected by members of the PBHBT only immediately upon completion of the exam. Each paper will be double-checked by at least one other member of the PBHBT being certified as correct. The result shall then be summarized by the PBHBT Chair. All materials (answer sheets, questionnaire, exam summary reports, exam blueprints, drafts of exam questions) shall be kept and filed only at the PSHBT Secretariat.

Successful Examinees: A successful examinee is one who is able to achieve the minimum pass level for the written examination taken. A report of the exam results will be presented to the PSHBT Board for approval. Once done, the successful applicants will be duly notified by the PBHBT Secretary. The result of the written examination shall be deemed final and unappealable once accepted by the PSHBT Board.

Development of the Examination Pool: At the completion of the examination, the board shall review all the exam items used for the their degrees of discrimination. Those questions deemed "good" shall be kept on a pool of questions for future use.

Section V-2 The Practical Examination

Objective: To evaluate practical skills and interpretation of microscopic examination of bone marrow, peripheral smear, electropheresis, etc., that the PBHBT deems a prospective diplomate of the PSHBT should posses.

Schedule: The practical examination shall take place at the same date with the written examination.

Number of case: A total of twelve (12) cases, with 8 minutes allotted per case.

Related Activities: In order to facilitate the preparation and development of the practical examination, the board shall undertake the following activities:

Workshop 1: Development of the list cases, the issues to be concentrated on, the assignment to practical members designated to develop each case set, and the selection of tan appropriate date and venue for the practical examination.

Workshop 2: Review and final approval of each case set, preparation of the practical exam, development of the evaluation tool, definition of pass and fail levels, and selection of the examination panel.

Workshop 3: Orientation and training of the exam panel on the conduct of the practical examination and the use of the evaluation tool.

Certifying Examination Report: The Chair of the PBHBT shall prepare a report summarizing the activities and results of the PBHBT Certifying Examination. Once the report has been approved by the PSHBT Board, the results shall be communicated to the Society members by the PBHBT Chair during the annual business meeting.


Outcomes of the Certifying Examination

Section – VI.1 Result of the Written Examination

An examinee that fails the written certifying examination may re-apply to take the written examination the following year.


Section VI-2 Result of the Practical Examination

An examinee that fails the practical examination may re-apply to take the practical examination for the following year.]

Section VI-3 Result of the Written and Practical Examination

An examinee that successfully passes the written and practical certifying examination becomes eligible to be conferred the status of Diplomate in Hematology. The candidate shall officially be conferred the Diplomate status during the annual convention.

An examinee that fails the practical certifying examination may re-apply to take the practical examination the following year.

An examinee that fails the written but passes the practical examination may re-apply to take both written and practical examination the following year.

After May 5, 2005 REVISION

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